Establishing an Account

Once an award has been accepted by the College, it is the responsibility of the Grants Administrator to establish an account for the award.

The Grants Administrator will inform the PI of the account number assigned to the award, provide a fully-executed copy of the award agreement, the general terms and conditions and the reporting requirements for the award.

The account is set-up in accordance with the approved budget and the sponsor’s specified terms and conditions. The Grants Administrator will meet with the PI before setting up the budget to ensure the object codes chosen in the College’s accounting system will reflect the categories of the approved budget. It is the responsibility of the PI to ensure that the funds are expended in accordance with the award agreement. Please see section Internal Approvals and Expanded Authority for policies concerning deviations from the approved budget and/or changes to the terms and conditions of the award.