Application Process

You must be approved for Academic Training (AT) BEFORE you begin employment. For Pre-completion AT you must apply at least one week before you intend to begin your employment. For Post-completion AT you must apply at least one week before your program end date on your Form DS-2019.

STEP ONE: OBTAIN A JOB OFFER LETTER

  • Must be on employer letterhead, be signed by your training supervisor and include:
    • Name and address of the employer
    • Name and title of the Supervisor
    • Exact start and end date of the job
    • Hours per week
    • Amount of compensation (if unpaid, the letter should state this)
    • Description of responsibilities/duties

STEP TWO: ACADEMIC ADVISOR RECOMMENDATION

  • Complete Section I of the Academic Training Advisor Recommendation form
  • Give the form, along with a copy of your employer letter, to your Academic Advisor and ask her/him to complete Section II

STEP THREE: SCHEDULE AN APPOINTMENT WITH THE GLAVIN OFFICE

  • Call 781-239-4565 to schedule a 30-minute Academic Training appointment at least one day in advance

STEP FOUR: BRNG TO YOUR APPOINTMENT

  • Job offer letter
  • Completed and signed Academic Training Advisor Recommendation form
  • Copy of your I-94 (arrival/departure record)
  • For post-completion AT only, also bring:
    • J-1 Insurance Verification Form (available from the Glavin Office)
    • Documentation of Financial Support for additional living expenses. If compensation from you job is not enough, provide a bank statement and/or support letter. The Glavin Office can provide an estimate of living expenses

STEP FIVE: APPROVAL

If approved, the Glavin Office will issue a new Form DS-2019 and a letter authorizing Academic Training for the specific training described on the ​Academic Advisor Recommendation

PLEASE NOTE: Academic Training may not begin untill all steps above have been completed.