Requesting J-1 Visiting Scholar Status

International scholars may be invited by Babson College to engage in temporary academic activities such as research and teaching at Babson College in J-1 Exchange Visitor status for up to five years.

In order to host an international visiting scholar in J-1 immigration status, the Babson host department must ensure that the scholar has:

  • English language proficiency, academic credentials (at least a bachelor's degree), and relevant professional experience to conduct the activities for which s/he has been invited
  • Adequate financial resources to support her/himself for the duration of the appointment
  • Health insurance coverage which satisfies the U.S. Department of State mandate

The Glavin Office will issue Form DS-2019 and assist the scholar with all visa and immigration-related issues.

Process for a Visiting Scholar to join Babson in J-1 Status

1. Babson Host Department

    • Contact the Dean of the Faculty's Office (DOF) for approval and to initiate pre-screening requirements BEFORE issuing an invitation letter.

        • Department emails DOF a completed Affiliate Form and the scholar's CV.

        • Once pre-screening requirements (CORI checks) have cleared (approximately 10 days), DOF will notify the department that an invitation letter can be issued.

        • Within 24-48 hours,  the department will receive the scholars log-in credentials via email; these must be forwarded to the scholar to activate their Babson account and email address.

    • Issue a J-1 Visiting Scholar invitation letter (pdf). You will be asked to attach a PDF of the signed letter to the Department Request (see below).  The letter must include:

        • Specific program start and end date (start date cannot be altered once Form DS-2019 is issued)

        • Description of the scholar's primary activities (i.e. teaching, research, observation)

        • Exact compensation in U.S. dollars which will be provided to the scholar. If no compensation will be provided, this should be clearly stated.  Note: the scholar must demonstrate $2000 per month.

    • Submit Department Request for a J-1 Visiting Scholar »

2. Glavin Office 

    • Within two business days of receiving approval from both the host department chair and Dean of Faculty, the Glavin Office will email the visiting scholar instructions to request a Form DS-2019 from Babson.

3. Visiting Scholar

    • Gather the following documentation (in electronic format):
      • Passport identification page(s)
      • Evidence of funding for your stay in the U.S. ($2000 per month required; more for dependent family member(s) joining you in J-2 status)
      • If applicable:

        • Most recent entry stamp and visa (if currently in the U.S.)
        • Previously issued Form DS-2019(s) and J-1/J-2 entry visa stamp(s)
        • Passport identification page(s) for any dependent family members(s)
    • Submit Form DS-2019 Request  »

4. Glavin Office 

    • Within three business days, the Glavin Office will mail the visiting scholar:
        • Form DS-2019 (certificate of eligibility for J-1 Exchange Visitor status)
        • J-1 Visiting Scholar invitation letter (if original not yet sent by the department)
        • Additional instructions for securing a J-1 entry visa

5. Visiting Scholar

    • Use Form DS-2019 to pay the SEVIS fee and schedule a J-1 visa interview

    • Obtain mandatory health insurance coverage

    • After receipt of a J-1 entry visa, travel to the U.S. (no earlier than 30 days prior to the Form DS-2019 start date)

    • At the U.S. border, present your: passport, J-1 entry visa, Form DS-2019, SEVIS fee receipt, Babson invitation letter, and funding evidence.

        • If you plan to enter the U.S. after the start date on Form DS-2019, notify the Glavin Office ASAP

    • Check-in with the Glavin Office (Hollister Hall, Suite 220) upon arrival to the U.S.
    • Activate your Babson account and email address (your faculty host will email your login credentials and instructions).
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    • Visit the Public Safety Office to obtain a Babson photo ID (for dining and library access).