Commencement 2016

Information for Degree Candidates

Undergraduate Ceremony 

Date: Saturday, May 20, 2017

Time: 10 a.m. (Procession begins at 9:40 a.m.)

Parking: On campus (could be a 10- to 15-minute walk). Vans and golf cart shuttles are available.

Drop Off: Guests may be dropped off by Coleman Hall or the Webster Center Circle.

Tickets: Eight tickets for seating under the tent (either regular, legacy, or VIP tickets). Unlimited standing room on the lawn outside of the Commencement tent (chairs provided). The ceremony will be live streamed in Carling-Sorenson Theater and will be made available online.

Ticket Pick-up:
  • May 10–12: 2–5 p.m. in Alumni Hall
  • May 15: 11 a.m.–2 p.m. in Trim Dining Hall,
    2–5 p.m. in Alumni Hall
  • May 16–19: Noon–5 p.m. in Alumni Hall 

Graduate Ceremony 

Date: Saturday, May 20, 2017

Time: 3 p.m. (Procession begins at 2:40 p.m.)

Parking: On campus (could be a 10- to 15-minute walk). Vans and golf cart shuttles are available.

Drop Off: Guests may be dropped off by Coleman Hall or the Webster Center Circle.

Tickets: Tickets are not required. VIP and Legacy receive VIP tickets. If you are eligible, you will be contacted via email and there are no restrictions on quantities. The ceremony will be live streamed in Carling-Sorenson Theater and will be made available online.

Cap and Gown Pick-Up for Undergraduate and Graduate Ceremonies 

All degree candidates must complete the Commencement Clearance Process and bring a student ID to be eligible to pick-up regalia.
  • Monday, May 15: 10:30 a.m.–6 p.m.
  • Tuesday, May 16:  9 a.m.–5 p.m.
  • Wednesday, May 17: 9 a.m.–6 p.m.
  • Thursday, May 18: 9 a.m.–6 p.m.
  • Friday, May 19: 9 a.m.–5 p.m.  
Location: Reynolds Campus Center

Planning for Commencement

How do I know if I am eligible to graduate?

Please contact the Office of the Registrar, your class dean, or the program manager.

If I am a current student who plans to complete my degree course work during the summer, may I walk in the May Commencement?

Yes, but you must complete the Walker form, which is available through the Undergraduate School Senior Class Dean or the Graduate School Registrar.

If I am a current undergraduate student who plans to complete my degree coursework in December, can I walk in the May Commencement?

Yes, but you must complete the Walker form, which is available through the Undergraduate School Senior Class Dean or the Graduate School Registrar.

I have international guests and need to provide them with a letter of invitation to get their visas. What do I do?

Guidance on invitation letters and a template letter can be found on the ISSS home page under the heading "Requests & Forms."​​

What is the CCP?

The Commencement Clearance Process (CCP), has a designated portlet on the Hub that opens on May 8, 2017, at noon and closes on May 17, 2017, at 6 p.m.  All students who plan on participating in Commencement 2017 must complete the requirements of the CCP such as fulfilling financial obligations, remaining in good standing with community standards, completing surveys, etc.

How many tickets do I get, and how can I get more?

Each undergraduate student gets eight tickets for the ceremony. You may reach out to your classmates and see if anyone would be willing to give you more, but that would be your only option for additional tickets. There is seating available outside the tent and in the Carling-Sorenson Theater and these seats do not require tickets.

The graduate ceremony does not require tickets to sit under the tent, and each student is welcome to bring as many guests as they would like.

Where do I pick up my tickets?

Tickets are required for ALL guests to gain entry to the Commencement tent. For Commencement 2017, each degree candidate will receive eight tickets for guest seating under the tent. For guaranteed seating under the tent, ticket holders must be at the Commencement tent on the Upper Athletic Fields by 9:50 a.m. 

Tickets are to be picked up by prospective graduates beginning Wednesday, May 10, through Friday, May 12, and Monday, May 15, through Friday, May 19, in Cruickshank Alumni Hall. Candidates are welcome to bring as many guests as they wish to view the exercises from outside the tent or inside the Carling-Sorenson Theater via live broadcast. There is ample room, and we have found that many people enjoy the freedom these options allow.

Tic
kets are not required for the master’s degree ceremony.

Where do August 2016 and December 2016 graduates pick up tickets?

If you are an August 2016 or December 2016 graduate from the undergraduate school, you can pick up your tickets at the ticket pick-up times specified above. Please note, if you are unable to make these times, an exception can be made for you to pick up your tickets at the Webster Center no later than 9 a.m. on Commencement Day. However, you must notify the Events Management Office no later than May 15 to request for your tickets to be available at the Webster Center.  

Tickets are not required for the master’s degree ceremony.

Can I have a family member or friend pick up my cap and gown or my tickets?

These items can only be picked up by the graduate. If you require an exception, and are unable to pick up items within the dates and times specified due to extraordinary circumstances, please contact the Events Management Office at 781-239-5265.

How do I get my cap and gown?

You must complete the Commencement Clearance Process (CCP) in order to pick up these items. Caps, gowns, and tassels will be available at the bookstore the week of May 15. Regalia is furnished by the College at no charge and may be kept as souvenirs of this memorable occasion.

What should I wear?

For women, appropriate attire might be a dress or skirt and blouse with low heels. The ground in and around the tent is uneven and it’s easy to stumble. For men, a shirt and tie are appropriate with dress slacks. If it’s a warm day, do not wear a jacket. The robe you will be wearing can get quite warm, and a jacket might become uncomfortable.

Caps should be worn straight and parallel to the ground. Bobby pins may be used to hold caps in place. ​Undergraduate tassels should be worn on the right front corner of your cap. Graduate tassels should be worn on the left front corner.​​

Are there provisions for individuals with orthopedic/mobility-related impairment?

Please note, due to the College’s resources we are unable to accommodate requests beyond those detailed below. Questions can be directed to the Events Management Office.

T
here is a reserved section for wheelchair-bound users and special accommodation seating on either side of the tent. Please find out what special accommodation is required. To reserve seating in this section, you must email the Events Management Office or call 781-239-5265 before April 28, 2017. We will try our best, but may not be able to accommodate requests that come in past the deadline.
Only one other person is allowed to sit with the individual that requires the accommodation. When you contact the Events Management Office please provide the following information:
  • Ceremony information: undergraduate or graduate.
  • The graduate’s name.
  • The name of the guest who needs the special accommodation.
  • What accommodation the individual will need; we do not provide wheelchairs.
  • The name of the person who will be seated with the guest who requires the accommodation.
If any member of your party has an orthopedic/mobility-related impairment, please have them ask public safety officers on campus to direct them to the designated drop-off point. A golf cart will be available to take your guests to the tent. The golf carts accommodate up to three people. Babson hosts will be on duty under the tent to assist in any way they can. Do not hesitate to ask them for assistance. 

Are there provisions for individuals with hearing impairment?

For individuals with hearing impairment, assistive listening devices (Nady ALD-800) will be provided upon request. Please contact the Events Management Office before Friday, April 28, 2017 to request a device, to ask questions regarding any other accessibility issues, or to request an accommodation not listed.

We will try our best, but we may not be able to accommodate requests that come in past the deadline.

Only one other person is allowed to sit with the individual that requires the accommodation.  When you contact the Events Management Office please provide the following information:
  • Ceremony information: undergraduate or graduate
  • The graduate’s name
  • The name of the guest who need’s the special accommodation
  • What accommodation the individual will need
  • The name of the person that will be seated with the guest who requires the accommodation

Am I allowed to bring baby carriages and other items?

Children are certainly welcome; however, accommodating carriages is difficult since the aisles cannot be blocked due to fire laws. There will be several rows of double width for carriages. If one of your guests plans to attend with a baby carriage, please instruct them to locate and sit in this wide row area. Hosts will be on site to help with seating, and we ask that you comply with their efforts to ensure that everyone is seated comfortably.

The followi
ng items are prohibited at Commencement:

  • Unmanned aircraft systems
  • Remote-controlled model aircraft
  • Any type of portable chair or seat, other than those approved for persons with accessibility issues
  • Laptop bags, backpacks, duffel bags, suitcases, large purses, and any other type of large carry item
  • Any alcoholic beverages
  • Weapons of any kind [including knives]
  • Illegal drugs or substances
  • Coolers or containers, including cans and bottles
  • Fireworks or pyrotechnics
  • Animals, except service animals assisting those with disabilities
  • Folding and/or standalone chairs
  • Noisemakers, bullhorns, or air horns
  • Balloons or beach balls
  • Hoverboards

Am I allowed to bring my children on stage when accepting my diploma?

Due to safety precautions, graduates are not permitted to carry, or be accompanied by, children on stage. However, children are welcome to attend the ceremony.

Will there be a photographer at the ceremony?

​Professional photographers will take pictures of each graduate: first, when the graduate crosses the stage; and then, as the graduate leaves the stage with diploma in hand. We ask guests to remain in their seats. Within approximately two weeks after Commencement, you will receive photo proofs and an order form from Grad Images. Babson College serves only in the capacity of providing the photographer. All questions regarding photographs should be directed to the studio at the Grad Images website.

What if it rains on Commencement day?

Commencement will be held under the tent, rain or shine, in order to accommodate a larger audience. Participants and guests should come prepared if inclement weather is expected. In the event of an extreme weather emergency, please refer to the Commencement home page, or call the Babson College Information Line, 781-239-INFO (4636). Regardless of weather conditions, Babson will provide a live broadcast of the ceremony in Carling-Sorenson Theater for guest viewing. In addition, the ceremony may be viewed online. Please visit the home page for more information.

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Commencement Day

What time do I need to arrive and where do I go on Commencement day?
All degree candidates should report to Staake Gymnasium in the Webster Center. There will be undergraduate and graduate class photos taken in Staake Gymnasium which precedes the procession lineup.  

Undergraduate ceremony participants should arrive at 8:15 a.m. to get positioned to take their class photo at 8:30 a.m. You should be in your robes for the class photo. You need to be on the track to line up by 8:45 a.m.

Graduate ceremony participants should arrive at 1:15 p.m. to take their class photo at 1:30 p.m. You should be in your robes for the class photo. You need to be on the track to line up by 1:40 p.m.

Signs will be placed around the track indicating your position in line. Candidates will form a double line behind the appropriate sign and will be checked in by marshals. Candidates MUST be in appropriate order. You will then be led out of the Webster Center by the chief marshal, members of governance, and faculty and staff to the tent on the Upper Athletic Fields.

Is there a check-in at Commencement?

You will be checked in by your line marshal on the track. Please note that once you are checked in you need to remain in line and notify your marshal if you need to step away.

When and where do I get my honors tassels?

Honors tassels will be distributed on Commencement day at the tassel exchange table, located just outside the track. Please bring your student ID with you.

Will I be able to store my purse or personal items in the gym?

Personal items cannot be stored in Webster. There is no safe place to store personal items, and other people will be in the building throughout the day.

Where do my guests go and what time should they arrive?

Undergraduate ceremony guests should go straight to the tent and should be seated by 9:30 a.m. to ensure they get a seat. The tent will open for seating at 8:30 a.m. After the ceremony please have your family and guests meet you at Reynolds Campus Center.

Graduate ceremony guests should go straight to the tent and should be seated by 2:30 p.m. to ensure they get a seat. The tent will open for seating at 2 p.m. After the ceremony, please instruct your family and guests to meet you at the Webster Center.

What is a Special Goodbye?

The Special Goodbye is a Babson tradition that allows faculty, staff, students, parents, and friends to send congratulatory notes and cards to undergraduate degree candidates at the ceremony. All messages should be in a sealed envelope, with the first and last name of the candidate, and clearly marked Undergraduate School. The Events staff will place the Special Goodbyes on the candidate’s chair before the start of the ceremony.

Special Goodbye Requirements: 
  • Your message should be in a sealed envelope, with the first and last name of the candidate on it and clearly marked Undergraduate Ceremony. 
  • Only standard-size greeting cards will be accepted.  
  • Submit your card, not later than Friday, April 21, 2017, to Events Management Office, Nichols Hall
The envelope will be placed on the candidates’ chair before the start of the ceremony.  

Is there a program following the ceremony?

Bachelor’s degree graduates and their guests are cordially invited to attend a light reception in the Reynolds Campus Center immediately following the undergraduate ceremony. Students will recess through the front of the tent to Webster. We instruct guests to meet their graduates at the Reynolds Campus Center. 

Master’s degree graduates and their guests are invited to a reception in the Staake Gymnasium in the Webster Center following the graduate ceremony.

Is the bookstore open on Commencement day?

The Babson College bookstore, located in the Reynolds Campus Center, will be open on Commencement day. Please check the bookstore website for hours of operation. There also will be an annex on the Upper Athletic Fields selling diploma frames and Babson merchandise until 3:30 p.m.

Will I receive my diploma at the Commencement ceremony?

Yes, if you are a May graduate, and the diploma cases are yours to keep.

If you graduated in August 2016, or December 2016 you should have already received your diploma, but we will issue you a diploma case with which you can walk across the stage, and are requested to return at the end of the ceremony to your marshal or any of the diploma return cases located at the Reynolds information desk (undergraduate) or the upper level of Webster Center (graduate).  

If you are an August 2017 graduate, and are walking in the May ceremony we will issue you a diploma case with which you can walk across the stage, and are requested to return at the end of the ceremony to your marshal or any of the diploma return cases located at the Reynolds information desk (undergraduate) or the upper level of Webster Center (graduate). Your diploma will be mailed to you in September.

If you are a December 2017 graduate of the undergraduate school, and are walking in the May ceremony we will issue you a diploma case with which you can walk across the stage, and are requested to return at the end of the ceremony to your marshal or any of the diploma return cases located at the Reynolds information desk. Your diploma will be mailed to you after the completion of your degree requirements.

August 2016, December 2016, August 2017, and December 2017 graduates, as part of Babson’s “going green” initiatives, we kindly ask that you return the diploma case to the designated drop boxes on the lower level of Reynolds (undergraduate Ceremony) or the upper level of the Webster Center (graduate ceremony) so we can reuse it for next year’s Commencement ceremony. You are more than welcome to take pictures with family and friends prior to returning.

Will the Commencement be sustainable?

Babson’s initiatives in sustainability bring Entrepreneurial Thought & Action® to the forefront of global energy and environmental issues. We began our energy-efficiency efforts more than 20 years ago, and today the College is a leader in the field of corporate social entrepreneurship and environmental sustainability.

We are excited to share the following ways that we practice sustainability at Commencement:

All degree candidates will be wearing caps and gowns made from 100 percent post-consumer, recycled plastic bottles. The fabric is spun from molten plastic pellets, and it takes about 23 bottles to make each gown.

Babson diplomas are printed on cotton parchment, which is 100 percent cotton rag paper made from recovered tree-free fibers through cotton ginning waste and textile cuttings. The manufacturing plant is located in Massachusetts.

Every attempt is made to use recycled paper for our printed programs, booklets, tickets, and other materials.

We have greatly decreased our paper usage by using e-communications for the majority of our communications regarding Commencement.

The plastic cups and cutlery are recyclable in the blue bins, and the paper napkins and plates are compostable in the green bins.

We offer recyclable cups at water stations around the Commencement tent to decrease the number of water bottles.

For Additional Commencement Information

General Questions and Accessibility Accommodations:
781-239-5265

Bookstore:
781-239-4375

Center for Career Development – Graduate
781-239-4210

Center for Career Development – Undergraduate  
781-239-4215

Glavin Office of Multicultural and International Education
781-239-4565
glavinoffice@babson.edu

Graduate Programs and Student Affairs
781-239-4018

Grad Week Activities – Graduate
graduatestudentcouncil@babson.edu

Registrar – F.W. Olin Graduate School
Donna Dubrawski 781-239-5438

Registrar – Undergraduate
Steve Marchand 781-239-4327

Senior Week Activities – Undergraduate
781-239-4438
sal@babson.edu

Student Financial Services
781-239-4219 

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