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The information employed by Babson College, its students, faculty, and staff is a critical asset of the institution. It is the common responsibility of all members of the Babson College community to protect the institution's information assets and to ensure the proper and ethical use of said information at all times. This describes the policy on the use and monitoring of College electronic and telephonic communications systems, including E-Mail, voice mail, fax and computer systems.

All electronic and telephonic communication systems and all communications and stored information sent, received, created on or contained in the Babson systems are the property of the College and as such, are to be used only for job-related purposes. You should not consider any material on these systems to be private. Even erased or deleted material may remain available. The College reserves the right to look at, listen to or use anything on its systems, in its sole discretion, with or without notice, at any time and to by-pass any pass code.

Babson College's information technology environment affords easy, anytime/anywhere access to information. This arrangement allows students, faculty, and staff to conduct business in an effective and efficient manner. These benefits are a privilege that is shared by the community as a result of a significant investment of College resources and comes with its own set of responsibilities.

The same moral and ethical behaviors that apply in the non-computing environment apply in the computing environment. Examples of inappropriate behaviors include:

  • reading another user's files;
  • theft of information or computer resources;
  • vandalizing hardware, software, or data;
  • creating or disseminating computer viruses;
  • violating copyrights;
  • harassment of others through the College computer system;
  • using the computer for illegal purposes;
  • using the computer for non-work-related private and/or commercial purposes;
  • and using the computer to communicate improper messages, e.g. messages that are defamatory, derogatory, obscene, or otherwise inappropriate.

Those who use the computing and network resources are required to use the technology in a manner consistent with the College's standards for community life. The expected behavior includes:

  • polite and respectful communication;
  • judicious use of sending broadcast e-mail messages;
  • protecting the security of one's own account and watching out for others;
  • and consuming an equitable amount of resources (i.e. bandwidth or storage).

If you are aware of any abuse, loophole, virus or other possible security compromises, you are responsible to report it immediately to the ITSD Support Center at extension 4357. Unauthorized access to information resources, unauthorized use of College computing facilities, and intentional corruption or misuse of information resources are direct violations of the College's standards for conduct.

The privilege of using the campus and network computing resources provided by the College cannot be transferred, lent, rented or otherwise provided to people or groups outside the College without the explicit approval of the Chief Information Officer at extension 5075. Violations of this policy are subject to disciplinary action, up to and including termination from employment.

Telephone/Facsimile (Fax) Policies

All employees should be certain that they have received telephone training, in order to be proficient in its usage. Polite and courteous telephone manners are expected of everyone.

The Babson College Voice Messaging System can be used to answer telephones when an individual is away from his/her desk, or busy with another call. Employees should not consider any material on this system to be private. Even erased or deleted material may remain available for monitoring. To receive training and additional information on the Babson College Telephone System, please contact ext. 4560.

Facsimile Machines (fax) are located in various areas on campus. These are to be used for College business only. A listing of fax locations is available in the Babson College Telephone Directory.

For additional information regarding violation and enforcement of this policy, please refer to Policies and Procedures available from the IT Support Center.

Solicitation

The College generally does not permit organized solicitation of employees on the campus. The principal exceptions are the Annual United Way Appeal, Babson College Annual Fund Appeal, and the Babson Campaign. Babson employees have traditionally supported these efforts, and all employees are encouraged to participate. This policy covers oral, written and electronic mail solicitations.

Grievance Procedure

The College is committed to providing employees with a timely method of resolving problems arising from violations of College policy. In general, you should try to resolve problems informally first, by discussing the problem with your manager. If your manager is unavailable, or if you believe it would be inappropriate to discuss the matter with him/her, you may present the problem to the next level of management in your department or to a representative from the Office of Human Resources. If the problem is not resolved to your satisfaction, you may speak with the Vice President responsible for your division, and/or the Director of Human Resources in an attempt to bring closure to the matter.

If you are not satisfied with the results of this informal grievance process, you can utilize the more formal process which includes filing a grievance form with the Chairperson of the Grievance Committee. For specific information relating to the formal grievance process, please contact the Office of Human Resources.