Graduate Admissions Travel Grant Policy

The F.W. Olin Graduate School of Business is happy to offer you a travel allowance of up to $1500 to help offset expenses to visit campus in April, 2023. We will reimburse travel related expenses only, including airfare and hotel rooms.

Before making any travel arrangements, please carefully read the terms & conditions below. 

• Deb Carr at Cleveland Circle Travel is the official travel agent for the Travel Allowance program.
• You will be reimbursed for the tickets and/or overnight accommodations after the event. To receive the reimbursement, you will need to submit some required documentation and processing will take about 4 weeks to complete. Once processed, you will receive a check in the mail. We will only accept airfare and train receipts purchased through Deb Carr.
• The travel grant has been awarded to you to use on April 19-22, 2023 and cannot be transferred to other individuals or used on a different date to visit campus. 
• To be reimbursed, you must attend the events. We will not reimburse for any cancelled arrangements. 

Travel associated costs that we will cover: 

• Roundtrip Airline or Train (tickets must be economy class)
• Overnight accommodation in the Miami area not to exceed $300/night

Travel associated costs that we will not cover: 

• Meals
• Inflight movies, internet usage, snacks, and/or alcoholic beverages
• Any penalties or fees that result from changes to air, train, or bus tickets
• Mileage, tolls, or gas
• Rental cars, taxis, Lyfts, Ubers
• Parking
• Hotel incidentals including telephone calls, internet usage, or other miscellaneous expenses
• Guest travel expenses

Flight Arrangements
Please register for the event(s) you plan to attend, then contact Deb Carr to make your flight arrangements.

Deb Carr
Cleveland Circle Travel
deb@cctravel.com
781-449-6864

When contacting Deb, please be prepared with the following information:

• Name as it appears on your driver's license or passport
• Date of Birth
• Gender
• Airport of departure

Hotel Accommodations
There are many area hotels near the Miami campus. The East Miami is located next door to the campus

East Miami
788 Brickell Plaza
Miami, FL 33131
T 305-712-7000
https://www.easthotels.com/en/miami/

Cancellation Policy

Regretfully, we cannot reimburse for any cancelled arrangements. Please carefully review the cancellation policies for your travel arrangements in the event you need to cancel your trip to Babson College. 

Reimbursement Process 

As a reminder, you will be reimbursed for overnight accommodations after the event. To receive the reimbursement, you will need to submit required documentation and processing will take about 4 weeks to complete. Once processed, the reimbursement funds will be wired to your account.

Please submit the required information outlined below to the Office of Graduate Admissions by May 15, 2023. Reimbursement documents received after the deadline will not be processed.

Required Documents

Expense Reimbursement Form
W-9 – For Domestic Individuals OR W-8BEN – For International Individuals
Electronic Funds Transfer Form (pdf)

Itemized Receipts
Please make sure the following is on each receipt you are submitting for reimbursement: 

• Name of Merchant
• Address and Phone number
• Date of Purchase
• Item purchased
• Price for each item purchases
• Total Amount
• Payment method (credit card, cash or check)
• If it is not already included on the receipt, please handwrite your name of the top of the receipt 

Mailing Address to submit reimbursement documents: 

Babson College
Office of Graduate Admissions, Olin Hall, Suite 140
Attn: Karen Kelleher
231 Forest Street
Babson Park, MA 02457

Posted: January 2019/Updated: March 2023