Accept & Decline Letters

Accept and decline letters are an essential part of the interview process.

Documents such as accept and decline letters are your final input in the internship and job search marketplace. This is your final opportunity to leave an impression with an employer and should carefully reflect you as a candidate. These documents provide an opportunity for leaving a positive experience and secure your decision with an employer. It is important to communicate with an accept or decline letter in order to finalize your interactions with an employer. These letters play an important role in building your brand. ​

Acceptance Letters

Though not always required, a letter of acceptance can be sent as a follow-up to a verbal acceptance of an offer. Typically a formal offer is accompanied by a letter which requires the candidate’s (your) signature as an acceptance of the position. In the absence of a required signature, an acceptance letter will serve as an official acceptance of the position. A letter of acceptance can also serve as a thank you letter once the entire hiring process is complete, and is a detail that is sure to be appreciated by an employer.

Withdrawal Letters

Once you accept a position (verbally or in writing), you should withdraw from all other job opportunities. This can be done with a simple letter written to the hiring manager. A letter of withdrawal is an opportunity to show an employer that you are sincerely interested and appreciate their time. It is also a good chance to show them that you’ve landed in a good position and might be a worthy candidate in the future.