Organization must be registered with the Office of Student Activities and Leadership, and have a charter and all signed paperwork on file.
To be eligible for funding, organization must have been in attendance at the last SGA Senate meeting and must not have missed more than one meeting during that semester.
Organization may not have any outstanding balance due back to SGA, must have been reviewed for previous semester’s allocated budget, and must not be on probation for any misuse of past SGA funds.
Budgets are turned in Sunday before Ways + Means meeting
Organizations are sent a time to present their budget for five minutes to the W+M Committee
Budgets are reviewed and approved by W+M Committee. If the approved budget is more than $2,500, it must get a two-thirds vote from the Student Government to be approved
If the budget is denied, then the budget must be readjusted and sent through the funding process again
If approved, the treasurer of the organization will receive notification and a copy of the approved budget (Excel file)
- Organization Information o Enter Organization information
Funding Request
Click on one event information page at a time and fill in information
Event Information o Fill in event information at top of page
Enter any expected revenues from event (admission fees, etc.)
Enter any expected expenses for event (quantity + cost if avail.)
Enter a detailed description of the event (purpose, date, size)
Click back to funding page and repeat for any other events
File found on SGA Finance Blackboard site
Form must be filled out and original receipts or invoices must be paper-clipped to the form
A W-9 form is required for all requests. Please be sure to circle if the person that is being reimbursed in on the payroll for the college. (Failure to do so could prolong repayment)
Performer Agreement/Contracts are required for any outside group or individual that is providing a service/performance for Babson College (comedian, speaker, performance group, etc.) Only the Director of Student Activities and Leadership is able to sign this form for student groups.
Drop off in mailbox: 1605 (Alisha Varde, SGA VP of Finance)
For checks mailed to vendors, please submit requests at least two weeks in advance
Reimbursements often take 2-3 weeks to be fully processed
You must estimate your printing costs for your event or organization funding. You must use the printing costs that Docutech charges for this estimation. SGA will keep track of this amount and you will not be able to print out more than the money allocated.
Docutech will be given a list of registered organizations, their treasurers, and their senators. These are the only people who will be able to drop off and pick up items for printing/copying.
Docutech will print only those items from organizations that state “supported by”, “funded by”, “co-sponsored by”, or “sponsored by” the SGA. The SGA logo can be found at K:\PERM\SGA\Logos\New SGA logos
If you do not have the above information, Docutech will assume the printing is for personal use and has not been approved by the SGA. You will not be reimbursed for these costs or at any other place for printing unless previously approved by SGA.
Be sure to submit your needs with ample time. The SGA constitution requires that the event be advertised at least four days prior to the event, and you must take that in to consideration for printing.
SGA covers only the basic cost of printing - Black and white and color printing on 8.5x11. Other items such as foam boards are at the cost of the student organization. Be sure to budget accordingly. Please contact the Document Center for pricing updates.