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Student LifeGlobalGlavin Office of Multicultural & International EducationEducation AbroadGraduate StudentsApplication Process

GRADUATE ELECTIVE ABROAD APPLICATION PROCESS

Application Timelines

When are you interested in traveling on an Elective Abroad? Learn more about the application timelines for courses offered in the Winter Session, Spring Semester, and Summer 1st Session.

  Initial Application Rolling Application
Application Opens July 10, 2019 @ 1 p.m. July 29, 2019
Application Closes July 28, 2019 September 29, 2019
Placements Sent July 31, 2019 Sent on a weekly basis August-October
October 2, 2019 (Final)
Confirm Placements & Submit Materials August 4, 2019 October 13, 2019 (Final)
Final Payment October 13, 2019 October 13, 2019
  Initial Application Rolling Application
Application Opens October 7, 2019 @ 1 p.m. October 27, 2019
Application Closes October 27, 2019 November 17, 2019
Placements Sent October 30, 2019 November 20, 2019
Confirm Placements & Submit Materials November 3, 2019 December 1, 2019 (Final)
Final Payment December 1, 2019 December 1, 2019 (Final)
  Initial Application Rolling Application
Application Opens October 7, 2019 @ 1 p.m. October 27, 2019
Application Closes October 27, 2019 February 2, 2020
Placements Sent October 30, 2019 Sent on a weekly basis November–February
February 4, 2020 (Final)
Confirm Placements & Submit Materials November 3, 2019 February 17, 2020 (Final)
Final Payment February 17, 2020 February 17, 2020

Application Process

Once the Elective Abroad applications open, you will need to complete the following four application requirements before the stated deadline. Only applications that are 100% complete will be considered. 

  1. CHOOSE your program of interest
  2. REVIEW program dates, eligibility & policies
  3. CLEAR your calendar of conflicts for pre-travel, travel, and post-travel program dates
  4. COMPLETE all application materials by the application deadline including:
    • Graduate Application
    • Additional Applicant Information Form
    • Emergency Contact Form
    • Passport Information & Submission
    • Mobile Phone Information
    • Acknowledgment of Pre-departure Sessions

Selection Process

Applications will be reviewed in two phases: (1) following the initial application deadline and (2) throughout the rolling application phase. Students are encouraged to apply before the initial application deadline. Once a course reaches capacity, additional students will be placed on the waitlist.

Applicants will be notified the week following the application deadline whether they have been accepted or waitlisted for the course.

If more students apply for a course than the course maximum, each student will be assigned a random lottery number. Students with lottery numbers up to the course maximum will be accepted to the course. Students with lottery numbers beyond the course maximum will be placed on an ordered waitlist.

Students will be added to the course at regular intervals throughout the rolling application phase.

Once the course has reached capacity, new applications will be put into a lottery and students will be placed on the waitlist.

Commitment Process

If you are accepted to an Elective Abroad, you will need to complete the following four commitment requirements by the stated deadline in order to be registered for the course:

  1. LOG IN to the education abroad portal
  2. COMMIT or decline your placement in the education abroad portal
  3. COMPLETE all required online commitment materials in the education abroad portal
  4. SUBMIT your $500 deposit to the Glavin Office

Students who do not complete all four steps will be moved to the bottom of the waitlist.

Enrolling in the Course

If you commit to a course, the Glavin Office will enroll you in the course, and you will be required to complete the following six enrollment requirements to remain enrolled in the course:

  1. SUBMIT your final payment to the Glavin Office (Final Payment = Program Fee - Deposit - Grants)
  2. PAY your 3-credit tuition to SFS
  3. ATTEND all pre-travel classes
  4. COMPLETE additional online materials as requested by Glavin Office / Professor (e.g. resume, flight information, roommate preference)
  5. PARTICIPATE in course travel
  6. COMPLETE all course deliverables