GRADUATE ELECTIVE ABROAD APPLICATION PROCESS

Application Timelines

When are you interested in traveling on an Elective Abroad? Learn more about the application timelines for courses offered in the Winter Session, Spring Semester, and Summer 1st Session.

Application Process

Once the Elective Abroad applications open, you will need to complete the following four application requirements before the stated deadline. Only applications that are 100% complete will be considered.

CHOOSE your program of interest
REVIEW program dates, eligibility & policies
CLEAR your calendar of conflicts for pre-travel, travel, and post-travel program dates
COMPLETE all application materials by the application deadline including:
- Graduate Application
- Additional Applicant Information Form
- Emergency Contact Form
- Passport Information & Submission
- Mobile Phone Information
- Acknowledgment of Pre-departure Sessions

Selection Process

Applications will be reviewed in two phases: (1) following the initial application deadline and (2) throughout the rolling application phase. Students are encouraged to apply before the initial application deadline. Once a course reaches capacity, additional students will be placed on the waitlist.

Applicants will be notified the week following the application deadline whether they have been accepted or waitlisted for the course.

If more students apply for a course than the course maximum, each student will be assigned a random lottery number. Students with lottery numbers up to the course maximum will be accepted to the course. Students with lottery numbers beyond the course maximum will be placed on an ordered waitlist.

Students will be added to the course at regular intervals throughout the rolling application phase.

Once the course has reached capacity, new applications will be put into a lottery and students will be placed on the waitlist.

Commitment Process

If you are accepted to an Elective Abroad, you will need to complete the following four commitment requirements by the stated deadline in order to be registered for the course:

LOG IN to the education abroad portal
COMMIT or decline your placement in the education abroad portal
COMPLETE all required online commitment materials in the education abroad portal
SUBMIT your $500 deposit to the Glavin Office

Students who do not complete all four steps will be moved to the bottom of the waitlist.

Enrolling in the Course

If you commit to a course, the Glavin Office will enroll you in the course, and you will be required to complete the following six enrollment requirements to remain enrolled in the course:

SUBMIT your final payment to the Glavin Office (Final Payment = Program Fee - Deposit - Grants)
PAY your 3-credit tuition to SFS
ATTEND all pre-travel classes
COMPLETE additional online materials as requested by Glavin Office / Professor (e.g. resume, flight information, roommate preference)
PARTICIPATE in course travel
COMPLETE all course deliverables

	Initial Application	Rolling Application
Application Opens	July 10, 2019 @ 1 p.m.	July 29, 2019
Application Closes	July 28, 2019	September 29, 2019
Placements Sent	July 31, 2019	Sent on a weekly basis August-October October 2, 2019 (Final)
Confirm Placements & Submit Materials	August 4, 2019	October 13, 2019 (Final)
Final Payment	October 13, 2019	October 13, 2019

	Initial Application	Rolling Application
Application Opens	October 7, 2019 @ 1 p.m.	October 27, 2019
Application Closes	October 27, 2019	November 17, 2019
Placements Sent	October 30, 2019	November 20, 2019
Confirm Placements & Submit Materials	November 3, 2019	December 1, 2019 (Final)
Final Payment	December 1, 2019	December 1, 2019 (Final)

	Initial Application	Rolling Application
Application Opens	October 7, 2019 @ 1 p.m.	October 27, 2019
Application Closes	October 27, 2019	February 2, 2020
Placements Sent	October 30, 2019	Sent on a weekly basis November–February February 4, 2020 (Final)
Confirm Placements & Submit Materials	November 3, 2019	February 17, 2020 (Final)
Final Payment	February 17, 2020	February 17, 2020