Mass Mailings

Moderated Mailing Lists

In the interest of protecting the Babson community from nuisance e-mail (SPAM), e-mails sent to certain lists are moderated before being distributed to the members of the destination list. This process is managed by a device known as the List Server.

When e-mail is sent to a moderated list, it is processed by the List Server and sent to one or more moderators to be reviewed for content and appropriateness. The following table describes currently moderated lists and their moderators:

After reviewing a message, a moderator may take one of the following actions:

• approve the message for distribution to the list membership,
• suggest the message be posted to Blackboard, or
• reject the message for reasons of non-compliance with acceptable use policies.

It is a violation of ITSD's Acceptable Use Policy to use any means to circumvent mailing list controls and/or the decisions of list moderators, or to use one or more un-moderated lists to address a list which would normally be moderated.

Restricted Mailing Lists

A restricted list is an un-moderated mailing list that only certain groups can send messages to. The fact that a restricted list is un-moderated does not relieve senders from their responsibilities under ITSD's Acceptable Use Policy.

The following lists for the Graduate School are restricted:

• Grads [faculty/administration use] - This comprehensive list contains all of the students in the graduate school and is only accessible to faculty and staff.
• Grads [student use] - This is the same list as above but is available for student use. Students who wish to opt out of this list can do so through the Babson Portal.
• Grad Evening [faculty/administration use] - This list contains all of the current students in the
• Evening MBA program and is only accessible to faculty and staff.
  Grad Evening [student use] - This is the same list as above but is available for student use. Students who wish to opt out of this list can do so through the Babson Portal.

Frequently Asked Questions

Can I opt out of a mailing list?

At this time, the only lists that can be opt out of are Grads [student use] and Grad Evening [student use]. Graduate students who would like to opt out of these lists can do so through the Babson Portal (requires Babson credentials).

Can I reply to a mass mailing?

Yes, however the use of Reply to all is not permitted. When replying to a mass mailing, please be sure to reply only to the sender of the message.

I don't agree with the decision of a list moderator. Can I appeal? What is the process?

List moderators are responsible for the content and consequences of any message posted to a list under their control. Understandably, they carefully consider every request to send to their lists. Adverse decisions can be appealed to the department head of the list moderator, except in the case of special interest lists such as those related to leisure activities or other non-academic or non-administrative lists, where the decision of the list moderator is final.

Is there a size limit for messages being sent to a list?

Yes, The size of the message and attachments can not exceed 2MB.

What is an un-moderated mailing list?

An un-moderated list is a mailing list to which anyone can send messages. For example, individual course lists are un-moderated. The fact that a list is un-moderated does not relieve senders from their responsibilities under ITSD's Acceptable Use Policy.

Why am I receiving duplicate listserv messages?

Some users are on both the faculty and staff mailing lists. These users will receive duplicate messages for any message that is addressed to both lists.