Loaner Laptop for International Travel Process

Purpose

Per Babson’s “Policy on International Travel and the Use of Electronic Devices Abroad,” Babson students, faculty and staff are prohibited from taking Babson-issued devices to “Elevated-Risk Destinations.”

When traveling to “Elevated-Risk Destinations,” if you would like to take a laptop, you are required to checkout a loaner laptop issued by the IT Service Center.

Process

The process to request a loaner laptop includes:

• Email support@babson.edu two weeks prior to your travel date and request a loaner. Please include the following:
  1. Date of travel (both departure and return)
  2. Location of travel

Loaner machines will:

• Have basic Office 365/OneDrive and Webex pre-installed, but no other software applications.
• Have CrowdStrike/Carbon Black installed, allowing for heuristic monitoring of application behavior on the machine.
• Have ESET EndPoint anti-virus installed, for the general health protection of the machine.
• Have Computrace enabled on the device, allowing for remote wiping of data by IT Service Center staff should the device be lost or stolen while traveling.

Loaner machines will NOT:

• Have Microsoft BitLocker drive encryption software enabled.
• Be bound to the Babson domain, or have an account tied to your current Babson username/password credentials. Instead, a generic local administrator account will be set on the machine. You will be instructed on how to set up a local account password and/or set a fingerprint login for the device prior to your departure from the IT Service Center.

Faculty/Staff best practices

• Store data in the cloud that require secure authentication to access, rather than on the loaner laptop's local hard drive.
• Remain vigilant and aware of your surroundings to prevent over-the-shoulder password capture, and never leave the loaner laptop unattended.
• Change your Babson password using a different computer upon you return to the United States via http://hub.babson.edu to prevent compromise of your account.
• Be vigilantly aware of your surroundings to prevent over-the-shoulder password capture, and do not leave the loaner laptop unattended. Travelers are often targeted.
• Contact the IT Service Center immediately in cases of loss or theft.
• When you return from travel, do not connect your device to the Babson network. Return it immediately to ITSC, where it will be wiped.