Loaner Laptop for International Travel Process


Per Babson’s “Policy on International Travel and the Use of Electronic Devices Abroad,” Babson students, faculty and staff are prohibited from taking Babson-issued devices to “Elevated-Risk Destinations.”

When traveling to “Elevated-Risk Destinations,” if you would like to take a laptop, you are required to checkout a loaner laptop issued by the IT Service Center.


The process to request a loaner laptop includes:

  • Email two weeks prior to your travel date and request a loaner. Please include the following:
    1. Date of travel (both departure and return)
    2. Location of travel

Loaner machines will:

  • Have basic Office 365/OneDrive and Webex pre-installed, but no other software applications.
  • Have CrowdStrike/Carbon Black installed, allowing for heuristic monitoring of application behavior on the machine.
  • Have ESET EndPoint anti-virus installed, for the general health protection of the machine.
  • Have Computrace enabled on the device, allowing for remote wiping of data by IT Service Center staff should the device be lost or stolen while traveling.

Loaner machines will NOT:

  • Have Microsoft BitLocker drive encryption software enabled.
  • Be bound to the Babson domain, or have an account tied to your current Babson username/password credentials. Instead, a generic local administrator account will be set on the machine. You will be instructed on how to set up a local account password and/or set a fingerprint login for the device prior to your departure from the IT Service Center.

Faculty/Staff best practices

  • Store data in the cloud that require secure authentication to access, rather than on the loaner laptop's local hard drive.
  • Remain vigilant and aware of your surroundings to prevent over-the-shoulder password capture, and never leave the loaner laptop unattended.
  • Change your Babson password using a different computer upon you return to the United States via to prevent compromise of your account.
  • Be vigilantly aware of your surroundings to prevent over-the-shoulder password capture, and do not leave the loaner laptop unattended. Travelers are often targeted.
  • Contact the IT Service Center immediately in cases of loss or theft.
  • When you return from travel, do not connect your device to the Babson network. Return it immediately to ITSC, where it will be wiped.
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