Requests

The Registrar’s Office facilitates requests for various college information changes, verification, and official documentation. Processing time will vary by request.

Transcripts

The Registrar’s Office has partnered with the National Student Clearinghouse to provide an online ordering service for processing transcript requests. The National Student Clearinghouse offers electronic and printed transcripts.

Transcript Request Policies

Electronic transcript requests are typically processed in one business day, as long as your account is not on hold and you enter information correctly. Mailed transcript requests are typically mailed out within one business day. Please plan accordingly.

Transcripts requests cannot be processed for students who have certain holds on their account; this includes students who have an accounting hold due to an outstanding balance with Student Financial Services. Before requesting your transcript, be sure you do not have a hold on your account. When you request your transcript from the National Student Clearinghouse, if your account is on hold, you will receive a message from registrar@babson.edu informing you that your transcript request has been canceled due to an account hold. You will need to contact the office who placed the hold to clear it. After your hold is resolved you may submit a new transcript request.

When requesting a transcript, you must enter a student ID number to allow you to move forward in the ordering process. Current students can see their ID in Workday by doing the following: click on the Academic icon, then click “view my academic record,” then click your name. If you are unable to locate your student ID number, please email the Registrar’s Office.

Students that attended courses or completed their Babson MBA at the San Francisco campus can obtain their transcript via the electronic process stated above. If San Francisco students would like access to their full student record please email Graduate Academic Services.

Please email the Registrar’s Office to request your transcript if you:

• Attended before 1990 and did not receive a Babson College degree
• Graduated and received a Babson College degree before 1990
• Need a notarized transcript

Unofficial Transcripts

Current students can access their unofficial transcript by going to “Generate Unofficial Transcript” in Workday Student.

Enrollment and Degree Verification

Enrollment verification letters confirm that a student is or was enrolled at Babson and are often required for health insurance and loan deferment purposes. Degree verification letters confirm that a student graduated from Babson and are often used for visa and employment purposes.

Enrollment and Degree Verification Request Policies

Verification letters are printed on Babson College Registrar’s Office letterhead, signed by the College Registrar, and embossed with the Babson College seal (note: the seal does not appear on letters sent via email or fax).

Enrollment and degree verification requests are typically processed within three to five business days and on a first-come-first-served basis. Please plan accordingly.

For expedited shipping or courier delivery service, please specify this on your request form and follow the instructions for using eShipGlobal Express Mail/Courier Service (pdf). Express mail or courier service is at your expense and may expedite the shipping time, but will not expedite our processing time.

The Registrar’s Office can only verify enrollment and degree information. The Registrar’s Office can only verify enrollment for a semester in which the student is or was registered. The Registrar’s Office cannot verify enrollment for semesters in which the student is not yet registered. Many student loan lenders will only defer student loans if the student is enrolled in at least six credits for the semester.

Replacement Diplomas

A Babson graduate may request a replacement diploma in the event that the original was either lost or destroyed.

Request Process

To request a replacement diploma, complete and mail the Diploma Request Form (pdf) along with a $50.00 check made payable to Babson College.

Some requests may take 30-60 days to process upon receipt.. For expedited shipping or courier delivery service, please specify this on your request form and follow the instructions for using eShipGlobal Express Mail/Courier Service (pdf). Express mail or courier service is at your expense and may expedite the shipping time, but will not expedite our processing time.

If an Apostille is required, please follow the Apostille Instructions (pdf).

Replacement Diploma Request Policies

The name printed on the replacement diploma will be the diploma name requested by the student at the time of graduation, if available, or the name on the student’s record. For degrees granted prior to July of 1997, the replacement diploma will have an updated format and bear the signatures of the current College President and Chair of the Board of Trustees.

• Only one replacement diploma may be issued per student for each degree earned.
• The fee for a replacement diploma is fifty dollars ($50.00) per degree. Payment may be made by check only.
• In place of a replacement diploma, students may submit a Enrollment and Degree Verification Request Form (pdf) if a verification of a degree is required for employers or for visa purposes.

Re-Issued Diplomas

A re-issued diploma may be requested if there is a change of name due to a change in the gender identity or expression of the graduate following graduation.

See the "Replacement Diplomas" section for when a diploma is either lost or destroyed.

Re-Issued Diploma Request Process

To request a re-issued diploma, mail the following items to the Babson College Registrar's Office:

• Re-Issued Diploma Request Form (pdf)
• $50.00 check made payable to Babson College
• Existing diploma
• Signed documentary evidence. The gender identity or expression of a graduate requesting a replacement diploma may be demonstrated to the College by any documentary evidence signed by the graduate that the gender identity or expression is sincerely held as a part of the graduate's core identity, provided however, that gender identity or expression shall not be asserted for any illegal or improper purpose.

Some requests may take 30-60 days to process upon receipt and approval. For expedited shipping or courier delivery service, please specify this on your request form and follow the instructions for using eShipGlobal Express Mail/Courier Service (pdf). Express mail or courier service is at your expense and may expedite the shipping time, but will not expedite our processing time.

Re-Issued Diploma Request Policies

For degrees granted prior to July of 1997, the re-issued diploma will have an updated format and bear the signatures of the current College President and Chair of the Board of Trustees.

• Only one re-issued diploma may be issued per student for each degree earned.
• The fee for a re-issued diploma is fifty dollars ($50.00) per degree. Payment may be made by check only.
• Re-issued diploma requests will be reviewed for approval.
• Subject to the discretion of the Dean of the College, the College will not issue a re-issued diploma for any reason relating to a change in a graduate's name on the diploma other than a change of name due to a change in the gender identity or expression of the graduate following graduation. Such diploma shall be issued by the College only upon satisfaction of the applicable procedures of the College. The procedures shall include the surrender of the existing diploma in exchange for the replacement diploma, submission of applicable College form(s) notarized as applicable and payment to the College of the applicable processing fee.

Name Changes

Legal Name Change Process

Current students who legally changed their name and wish to change their name on their Babson student record and College transcript must submit a name change request along with the corresponding legal documentation. The legal documentation may be the original or notarized copy of a marriage license, court order, or decree of dissolution reflecting the new name in full.

Currently enrolled international students whose legal name was incorrect on the College application must submit a name change request along with a copy of their current passport. The new name requested must be an exact match to the name on the passport.

Name changes requests will be reviewed by the Registrar's Office. If approved, the name on the student record and College transcript will be updated and other offices on campus will receive notification of the change.

To submit a legal name change request:

1. Log into Workday Student.
2. Click Personal Information from the Applications section.
3. Click Legal Name.
4. Review the process and policy information listed.
5. The Effective Date should be the current date.
6. "United States of America" needs to be selected as the Country.
7. Edit the name fields to reflect your new legal name, as listed on the corresponding legal documentation.
8. Attach the corresponding legal documentation.
9. Click Submit.

The Registrar’s Office will review your request and Approve, Send Back, or Deny. Reasons requests may be sent back to you include, but are not limited to: legal documentation is not attached, Effective Date is not the current date, country is not USA, name submitted does not match name on documentation, request is preferred name change.

Legal Name Change Policies

Name changes to a student record and College transcript can be completed only for currently enrolled students. The name on the student record and transcript can only be changed to reflect a student's current legal name.

Currently enrolled students who have legally changed their name may request their name to be changed on their Babson student records. Per the IT Service Center, Babson account names and email addresses are updated to reflect the name change.

Name changes cannot be completed for individuals who are not currently enrolled at Babson.

Babson Alumni cannot change their name on their student record and transcript as these records are sealed upon graduation from the College.

Preferred Name Change Process

Current students may update their preferred name by following this process:

1. Log into Workday Student.
2. Click Personal Information from the Applications section.
3. Click Preferred Name.
4. Edit the name fields to reflect your preferred name.
5. Click Submit.