Guidelines for Use of Liability Releases (Waivers)
What a Release Does
Releases provide, among other things, that the Signor (person signing the Release):
- assumes all risks from a specified activity;
- waives the right to sue the College and recover damages in the event of injury or death;
- waives the right to recover from the College in the event of loss or damage to personal property; and
- agrees to indemnify the College (that is, to compensate the College) against loss if they cause harm.
When a Release is Required
A Release is required if the activity is voluntary (not required as part of a curriculum or job responsibility) and involves risk of injury, death, or loss of personal property (including athletic and recreational activities) or involves international travel.
How to Implement a Release
A Release, when implemented properly, can be an effective tool for transferring risk to the party in the best position to manage the risk.
- A Release should be specific to the event date(s), description of the event, and risks that are unique to the event.
- Advise participants that a Release is required when the event is announced; and, provide a copy of the completed Release for their review.
- Secure a signed Release at least 3 days in advance of the event (14 days if international travel is involved.
- Use Adobe Sign software to initiate and have Releases signed if signor(s) have a Babson.edu email address.
- Signors who do not have a Babson.edu email address, MUST print and sign a paper Release. The Signor MUST return to the College the Release with the original signature. Email and fax copies of the signature are not acceptable.
Where to Archive Signed Releases
- The Adobe Sign Software will provide a certified copy of the signed Release to the Signor, Risk Management, and the Release Manager (Babson employee who initiated the Release).
- The Release Manager will send the original signed Release(s)—those that are not managed through the Adobe Sign software—to Risk Management to be archived.
- Signors are encouraged to maintain copies of the Releases they sign.
- The Release Manager and Risk Management will archive and maintain copies of the signed Releases for a minimum of 7 years from the date of the event