How to Buy at Babson College

Forecast your departmental needs for goods and services as far in advance as possible. Some vendors need four weeks or more to process an order. “ASAP” orders increase costs and administrative workload.

For goods in the amount of $10,000 or more, please submit a “Request Non-Catalog Items” task in Workday, select Request Goods, and submit required information/documentation.

For services under $10,000 (for the year, per supplier), please submit a “Request Non-Catalog Items” task in Workday, select Request Service, and submit required information/documentation.

For services that total cumulative $10,000 or more annually, per supplier, please submit a “Create Supplier Contract” task in Workday and submit required information/documentation.

Notes

1. Payment for goods/services should be made after goods are received and services are rendered.
2. Most services (with exceptions) require contract(s) and should be submitted through Workday for approval prior to services being rendered.
3. The use of a college procurement card is strongly encouraged for goods that do not require a purchase order.
4. The procurement card (PCard) should mainly be used for goods, not services but exceptions do apply. For example: memberships and/or subscriptions.
5. All services that total $10,000+ cumulative or more for the year requires a purchase order.
6. All orders over $10,000 require competitive bidding, a minimum of three vendors. Please shop for quotes often and attach documentation in your submission for backup.

Please consult with Procurement for clarification.

See attached guides for more information:

Steps for Purchasing Goods at Babson (docx)
Steps for Purchasing Services at Babson (docx)