Informed by the specifications that Departments provide, Procurement develops and issues a Request for Information (RFI), Request for Quotation (RFQ), or Request for Proposal (RFP) to solicit bids from suppliers. Each supplier receives the same directions, information, & terms and conditions. Procurement only considers valid those submissions from suppliers that meet the bid requirements and are sent to Procurement by the specified deadline. Although Procurement conducts the RFP process, Departments have responsibilities as well. Upon request, Procurement will assist Departments with any of their responsibilities related to the bid process.
Please Note: Splitting a transaction into smaller dollar amounts, delaying, staggering purchases, and using multiple staff members to purchase the same or related items to avoid the competitive bid process are serious policy violations. All transactions found to be in violation of the College’s competitive bid process will be reported to senior management as unauthorized purchases. Employees responsible for violating transaction(s) may be subject to disciplinary action up to and including termination.