Campus Food and Beverage Compliance
Babson College requires consistent compliance with food and beverage service as outlined by the Town of Wellesley Board of Health to ensure the health and safety at College-sponsored meetings and events. The information outlined on this page is designed to provide guidance for Babson College community members looking to sponsor a meeting or event with food or beverage service.
The primary preferred food and beverage service provider for the College is Babson Dining Services. If Babson Dining Services is unable to accommodate the desired menu for an event or is unavailable, you may consider outside food vendors or caterers depending on the nature of your event.
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Outside Caterer/Food Vendor
Outside caterers and food vendors are utilized by Babson College on a regular basis. As a business working with the College, we ask that you follow the guidance outlined below as we partner in providing a safe and healthy environment for our community at meetings and events.
Vetting Process
All caterers must be vetted and approved by the College in advance of doing business. Please email the Purchasing Office to inquire about the requirements of the vetting process.
Food Trucks
Any food truck desiring to do business at Babson College must be sponsored by a College department, complete the College Vendor Agreement, and provide adequate proof of insurance. Once confirmed for the event by the College you must contact the Town of Wellesley to submit paperwork and schedule an inspection by the Board of Health.
Babson College defines a Closed Event as a gathering of Babson students, faculty, and/or staff that is not available to the general public. Event sponsors must manage attendance by ensuring that all attendees have a valid Babson One Card. Please note that Babson external partners, family members, or Wellesley residents are examples of those not permitted to attend a closed event.
Food/Beverage order paid for with Purchase Card < $500 – No restrictions
Food/Beverage order > $500 paid for with Purchase Card OR College Check – Must utilize one of the following:
Alcohol at no cost to attendees (events without a cost to attend)
Alcohol at cost to attendees OR at events with a cost to attend
- Pub – No restrictions
- Other location must email the Events Management Office at least 60 days prior to the event
Food Trucks
In order to comply with the Town of Wellesley’s Board of Health, any student organization or College department wishing to bring a food truck to campus must make an appointment to meet with Events Management Office, Student Activities and Leadership, or Graduate Student Affairs at least 60 days prior to the proposed event.
Babson College defines an Open Event as a gathering of people without restrictions on attendance.
All Food/Beverage order paid for with Purchase Card OR College Check – Must utilize one of the following:
- Babson Dining Services
- Approved Caterer – Requires a Service Provider Agreement managed through the Procurement Office
Alcohol at no cost to attendees (events without a cost to attend)
Alcohol at cost to attendees OR at events with a cost to attend
Pub – No restrictions
- Other location must email the Events Management Office at least 60 days prior to the event
Food Trucks
In order to comply with the Town of Wellesley’s Board of Health, any student organization or College department wishing to bring a food truck to campus must make an appointment to meet with Events Management Office, Student Activities and Leadership, or Graduate Student Affairs at least 60 days prior to the proposed event.
Babson College recognizes that food and beverages are provided on campus through more than meetings and events.
Babson College defines a Private Meeting as a small gathering of a specific group of individuals. Examples of Private Meetings include a gathering of a club’s membership, an office party, or a committee retreat.
Food/Beverage order paid for with Purchase Card < $500 – No restrictions
Food/Beverage order paid for with College Check < $500 – Must complete a Service Provider Agreement, including proof of insurance, managed through the Procurement Office
Babson College recognizes that food and beverages are provided on campus through more than meetings and events.
Any fundraiser that incorporates the sale of food/beverage items must be managed in partnership with the campus food provider, Babson Dining Services. The only exception is the sale of pre-packaged, individually wrapped, commercial products that do not require temperature controls (items that would be found in vending machines). These items can be ordered and received by Babson Dining Services OR ordered through Amazon Pantry.
Guidelines:
- Contact Events Management Office, Student Activities and Leadership, or Graduate Student Affairs at least 30 days prior to the proposed fundraiser for support.
- Pre-packaged, individually wrapped, commercial products must be stored in a secure location on a shelf or palette. No products can be kept in a box on the floor.
- Food/Beverages for fundraisers cannot be transported onto campus by anyone other than a Babson Dining staff member or the product distributor.
All food/beverage businesses managed on Babson College’s Wellesley campus must comply with Town of Wellesley Board of Health regulations.
If the business is related to an academic experience, the College department managing the academic experience must be consulted. Personal food/beverage related businesses not related to an academic experience are only allowed if supported by the Blank Center or the Institute for Social Innovation. Students looking to develop or manage a personal food/beverage related business on the Babson Wellesley campus should consult with the Blank Center or the Lab prior to seeking permits from the Town of Wellesley.
Students, faculty, and staff are not permitted to contact the Wellesley Board of Health without explicit permission. Please email us (foodcompliance@babson.edu) for support in working with the Wellesley Board of Health.