Email Signature Guidelines

Preferred Signature Format

FIRST LAST | Job title | Babson College
+1-781-239-XXXX | Department Web Link
Website | Facebook | Twitter | LinkedIn | Instagram
Babson Thought & Action



ROGER BABSON (He/Him) | Founder | Babson College
+1-781-239-1200 | President’s Office
Website | Facebook | Twitter | LinkedIn | Instagram
Babson Thought & Action

Adding a Signature to Outlook Messages

Automatically Include Signature in All Email Messages

  1. Select New Email from within the Include Group menu bar.
  2. Click Signature from within the Message menu and select Signatures.
  3. From within the Choose Default Signatures area, select the email account that the Signature will be attached to.
  4. Select the appropriate Signature from the New Messages drop down.
  5. To have the Signature included in Reply, Reply All or Forwarded messages (not standard practice), select the Signature from the Replies/Forwards dropdown.

Add a Signature to an Individual Message

  1. Select New Email from within the Include Group menu bar.
  2. Click Signatures and select the Signature to be inserted.

Recommended Guidelines

  • Avoid images, logos and vCards: Most email clients process these as attachments or block them by default. This includes the Babson logo and logos for social media platforms—they should not be included in a signature.
  • Less is more: Email signatures should be under 10 lines. If you feel you need to add more information, use pipes (|) to separate components adding a space between content and pipes.
  • Font: Use 11-point Calibri which is a standard font on both Mac and PCs and works in all email clients. Non-standard fonts and HTML may not translate across email clients.
  • Phone numbers: Include the phone numbers you use regularly in an effort to make it easy for others to reach you.
  • Social media: Adding links to social media channels is optional.